Reporting directly to the President. Provides executive and administrative support to the President.Serves as the primary point of contact on all matters pertaining to the President.
Dealing with daily correspondence, incoming and outgoing emails and phone calls.
Assist the President with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments, arrange travel plans and compiling documents for meetings.
Reminding the President of important tasks and deadlines.
Managing and organizing meetings and appointments, often controlling access to the President.
Drafting all official correspondences on behalf of the President.
Compile letters, notes, memos, documents and other items for the President.
Implementing and maintaining procedures/administrative system.
Maintaining and managing databases and office filing system.
Maintaining inventory and purchasing office equipment’s and stationaries.
Liaising with staff, supplies and clients.
Performs any other duty assigned.
Diploma/Degree in Administration. Recognized secretarial qualification is essential.
Minimum of three (3) years’ experience as personal assistant to the Director/President of a manufacturing company will be an added advantage.
Competent in handling large amount of administration and managing competing demands.
Discretion and trustworthiness. You will often be part of confidential information.
Flexibility and adaptability.
Excellent verbal and written communication.
Strong organizational skills and the ability to multitask with excellent attention to detail.
Ability to work independently and with professional discretion.
Ability to make strong decisions under pressure.
Solid knowledge of office procedures and customer experience.
Excellent management, time – management and problem -solving skills.
Send your CV ONLY to firstname.lastname@example.org
Deadline for submission will be on 10th September 2019. Only shortlisted candidates will be contacted.